Exports Ultimate

The Exports page lets you download data from across your Ultimate collective as CSV files, ready to open in a spreadsheet application. There are three types of export available.

Accounts Overview

A single CSV summarizing every account in your collective. Each row includes:

Column	Description
organization	The account name
api_id	The account's API identifier
url	The account's published URL
email	The account owner's email
first_name / last_name	The account owner's name
manager_count	Number of managers on the account
collection_count	Number of collections
patron_count	Number of patrons
unique_item_count	Number of unique items

Account Collections Overview

For a chosen account, exports a high-level list with one row per collection. Each row includes:

Column	Description
organization	The account name
collection_title	The collection's name
account_owner	The account owner's email
admins	Emails of the admins with access to all collections
managers	Emails of the managers assigned to specific collections
lenders	Emails of the lenders assigned to specific collections
unique_item_count	Number of unique items in the collection
created_utc	When the collection was created

For a full item-by-item list of an account, use the Account Items export instead.

Account Items

For a chosen account, exports a full item-level catalog — every item across all collections, including its type, title, creators, identifiers (ISBN/UPC), description, publisher, tags, notes, call numbers, and more. Multiple copies of an item within a collection are aggregated under a single row, with a copies column showing the count. Any custom fields defined in that account are included as additional columns.

TIP

All exported files are named with the export type and a timestamp (for example, accounts_overview_20260705_143000.csv) so you can keep track of when each snapshot was taken.